Build week to strike
From the first application to the final MOOP sweep
PlayaOS covers the whole arc of running a theme camp, so the work is in one place instead of scattered across a dozen tools.
Members & roster
Keep every camper in one roster, burn after burn. Profiles, contact info, emergency contacts, dietary needs, and ticket status, so you always know who is actually coming.
- Profiles with photos, bios, and contact info
- Roles: super admin, admin, lead, member
- Search and filter your whole roster
- Year-over-year history across burns
- Emergency contact, dietary, and ticket status (have, need, STEP)
Applications & vibe checks
Take applications, run your vibe checks, and bring new campmates on board without losing anyone in a group chat. Build the application your camp actually asks, then move people through it.
- Custom application forms per camp
- Vibe-check scheduling with interviewer notes
- Review pipeline with approve, waitlist, and decline
- Automated approval and waitlist emails
- Onboarding sequences for new campmates
Shelters & placement
Map your camp footprint and put everyone under cover. RVs, shiftpods, hexayurts, and tents, with power and capacity tracked so placement stops living in your head.
- Shelter types with custom capacity
- Assign campmates to RVs, shiftpods, and tents
- Track 30-amp and 50-amp RV power
- Capacity and availability at a glance
- Roommate preferences and last-minute swaps
Shifts & labor
Build the shift schedule once, then let campmates sign up and check in. Fair distribution is built in, so nobody gets stuck with every MOOP sweep.
- Shift templates for repeating duties
- Self-signup with capacity limits
- Fair-distribution tracking across the crew
- Real-time check-in and attendance
- Shift reminders by email and push
Dues & payments
Collect camp dues online through Givebutter and see who has paid at a glance. Dues cover shared infrastructure, so this is about splitting real costs fairly, not turning a profit.
- Online dues collection through Givebutter
- Fee tiers and early-bird pricing windows
- Scholarships and discount codes
- Payment-status dashboard with reminders
- Financial reporting and export
Kitchen & meals
Feed the whole camp without the daily scramble. Plan meals, track dietary needs and allergies, generate shopping lists, and staff the kitchen, with AI briefings to help your kitchen leads prep.
- Meal planning with dietary tracking
- AI-generated shopping lists
- Kitchen shift coordination
- Daily AI briefings for kitchen leads
- Allergen and dietary-restriction management
Ready for the next burn?
Get your camp off the spreadsheet and into one place. Set it up in an afternoon, well before build week.